Internal Project Manager (IPM)

Internal Project Manager  (IPM)

Position Description

The Project Manager’s primary role and responsibility is to manage the AES project team and client as a while entity. Maintain good communications throughout each phase of the project and follow AES protocol and SOP’s through completion of the project. This process starts with the turnover meeting with sales, estimating, VP of Construction and engineering. The Project Manager will manage the Project Coordinators, Purchasing and Project Management Team to ensure each project is being maintained per the contract scope of work, project schedule and budgets. Project Managers interface with AES engineering department to maintain requirements of project schedules.

Position Responsibilities
  • Develop and maintain project budget.
  • Develop AIA breakdowns for billing.
  • Manage the development of the subcontractors scope of work by the Project Coordinators and interface with Q/A on development of scope of work.
  • Manage the development of the Equipment Materials Delivery Schedule by the Project Coordinators and Project Manager.
  • Manage and develop the purchasing scheme with the Purchasing Manager and Project Coordinators.
  • Maintain and manage the change orders with the Project Coordinators, Project Managers and Project Administrator.
  • Follow all organizational SOPs and capture project Lesson Learned, also Root Cause to identify all project issues.
  • Interface with Quality Assurance to establish Q/A Plans for project scope for each task.
  • Attend meetings for constructability with client.
  • Monitor process and schedule of project in the Engineer phase.
  • Visit jobsite and review installation with Project manager and review project with client and also confirm all Quality Plan items are being performed.
  • Maintain communication with client throughout project.
  • Contract requirements with client
  • Project schedule
  • Site conditions
  • Project schedule
  • Safety program
  • Project game plan
  • Expediting material schedule
  • Project manager manuals
  • Project drawings and specifications
  • Schedule and manage internal project kickoff review meeting with field project management team
Supervisory Responsibilities

Directly supervises 1-6 employees in the Construction Department and indirectly with the Field. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.


To perform the job successfully, an individual should demonstrate the following competencies:


  • Analytical – Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
  • Design – Generates creative solutions; translates concepts and information into images; uses feedback to modify designs; applies design principles; demonstrates attention to detail.
  • Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
  • Technical Skills – Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.


Interpersonal Skills – Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and tries new things.

  • Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
  • Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
  • Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone’s efforts to succeed.


  • Diversity – Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce.
  • Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.


  • Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
  • Quantity – Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.
  • Safety And Security – Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.
  • Adaptability – Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
  • Attendance/Punctuality – Consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Timely and reliable attendance is considered an essential job function.

Education and/or Experience

Bachelor’s degree (BA/BS) from four-year college or university in Engineering, Architecture, or Construction Management; or eight to ten years related experience and/or training; or equivalent combination of education and experience in Pharma Systems.

Computer Skills

To perform this job successfully, an individual should have knowledge of: Database Software (Access); Development Software; Internet Software; Manufacturing Software; Spreadsheet Software (Excel); Contract Management Systems; Design Software; Inventory Software; Order Processing Systems; Project Management Software; Word Processing Software (Word); Electronic Mail Software (Outlook); and Presentation software (PowerPoint).

Other Qualifications
  • Excellent organizational, leadership, interpersonal communication and computer skills.
  • Clear and conceptual thinking ability is required.
  • Excellent judgment and discretion; ability to handle multiple priorities simultaneously, meet deadlines, and handle work-related stress is required.
  • Friendly, courteous, service-oriented, professional, outgoing, and customer service oriented.
  • Remain calm and professional in stressful situations.
  • Detail-oriented and work effectively under pressure while meeting all applicable deadlines.
  • Must be able to work independently and productively with minimum supervision.
Physical Demands
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk.
  • Must be able to fulfill essential job function in a consistent state of alertness and safe manner.
  • The employee must occasionally lift and/or move up to 10 pounds.
    Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  • Ability to review physical job site maneuvering through uneven terrain, climbing stairs, using ladders, etc.
Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 The noise level in the work environment is usually moderate to loud.  Work environment is indoors and outdoors.